HwDAA Rules
© Hotwells & District Allotments Ltd 2007-2021
HwDAA Rules - background
Our Association like most other Allotment organisations of our size is controlled by a number of rules, laws and
agreements. For example, there's the Allotment Acts, the Financial Conduct Authority rules for Mutual Societies,
Data Protection law, the requirements of our Insurance policy etc. To simplify lets group them up and call them
"Legislation".Your Tenancy Agreement encapsulates the requirements of Legislation as it applies to you the tenants
of our Association. To meet further requirements of Legislation, there is another set of rules under which we
operate called "The Rules" - unsurprisingly. These are required to ensure that we are treated as a genuine mutual
society as defined by the Financial Conduct Authority (FCA). They are not generally published since they really
only affect the Committee. For example theystate how your Committee is constituted, how we conduct, control and
audit our finances, what constitutes a quorum at meetings etc. However, these Rules do have to be approved by
a quorum of members of the association if and when they are changed in any way.The current version of our Rules
was written in 2000 as far as I can tell. In many ways they do not reflect how we conduct ourselves today. For
example, it talks of "committeemen" when it actually means the committee members (male and female). The
Rules take no account of how we use electronic communication and documentation in today's management of the
association and many other smaller changes that have taken place over the intervening period since they were
written. Nevertheless, they have stood the test of time and whilst the phrasing of various clauses is a bit archaic
their intention and content can be easily interpreted. Work is now in hand to update our rules so watch this space.
You can read a copy of our current rules which be downloaded by clicking this link. It’s a PDF file in a new tab:
HwDAA Rules
HwDAA Rules - background
Our Association like most other Allotment organisations of our size is
controlled by a number of rules, laws and agreements. For example,
there's the Allotment Acts, the Financial Conduct Authority rules for
Mutual Societies, Data Protection law, the requirements of our Insurance
policy etc. To simplify lets group them up and call them "Legislation".Your
Tenancy Agreement encapsulates the requirements of Legislation as it
applies to you the tenants of our Association. To meet further
requirements of Legislation, there is another set of rules under which we
operate called "The Rules" - unsurprisingly. These are required to ensure
that we are treated as a genuine mutual society as defined by the
Financial Conduct Authority (FCA). They are not generally published
since they really only affect the Committee. For example theystate how
your Committee is constituted, how we conduct, control and
audit our finances, what constitutes a quorum at meetings etc. However,
these Rules do have to be approved by a quorum of members of the
association if and when they are changed in any way.The current version
of our Rules was written in 2000 as far as I can tell. In many ways they
do not reflect how we conduct ourselves today. For example, it talks of
"committeemen" when it actually means the committee members
(male and female). The Rules take no account of how we use electronic
communication and documentation in today's management of the
association and many other smaller changes that have taken place over
the intervening period since they were written. Nevertheless, they have
stood the test of time and whilst the phrasing of various clauses is a bit
archaic their intention and content can be easily interpreted. Work is now
in hand to update our rules so watch this space.
You can read a copy of our current rules which be downloaded by
clicking this link. It’s a PDF file in a new tab:
